The pandemic had effectively demonstrated the importance of maintaining a balance between work and life. One of the most significant changes was how people worldwide realized that the traditional commute to work isn’t necessary. While employees could adapt to the new environment by turning their homes into offices, many businesses weren’t ready for the sudden shift.
After the pandemic, many companies realized that they could still benefit from the changes in the work environment. According to 2020 Upwork research, the number of people working remotely in the US is expected to double by 2025. This will bring the total number of people working in this environment to over 36 million. In this new environment, finding new ways to communicate effectively with your team is necessary.
Send out a Newsletter
One of the advantages of working in an office is that it allows employees to keep up with the latest developments in the company. Unfortunately, while working remotely, it can be hard for them to keep up with all of the internal news. Having a dedicated area for employees to look for information can be vital for improving communication.
One of the best ways to improve communication is by creating an internal newsletter that’s regularly sent out via email. This type of newsletter can be created by dividing it off into different business units and having a leader from each section pull together the content. This method can help keep the employees up-to-date with the latest news and events in the company.
Check-in Consistently
For team members consistently working on projects, you might want to establish a weekly or two-hour virtual coffee chat. This type of routine can help keep the employees up-to-date with the latest developments in the company. Not every meeting has to be a specific purpose, but it can help you gain a deeper understanding of the organization.
Make sure that your team members are feeling good about their week during the meeting. Having a consistent check-in can help keep them engaged and motivated. One of the most effective ways to improve communication is by scheduling a few minutes for each meeting to allow everyone to take a break.
Get Feedback from Your Team
Surveys are also a great way to gather feedback from your team members. Instead of conducting a survey every time you meet, you might want to establish a routine that’s appropriate for your team. One of the most critical factors that you should consider is the type of questions that you’ll be asking. For instance, if you’re finding that some of your team members are missing deadlines, you might want to add a few questions about the company’s time management tools. If you’re noticing that some of your team members are not engaged, you might want to find creative ways to motivate them.
An important aspect to consider is the type of questions that you’ll be asking. Having a voice can help motivate your team members and encourage them to participate in the solution. Consider offering a small incentive to get more people to participate in the survey.
Find the Right Tool
There are so many different options that you can choose from when it comes to storing your documents and systems in the cloud that it can be hard to choose the right one for your company. Before you start implementing a new tool, make sure that you have a clear understanding of its capabilities and how it can help your team members use it. Having a one-page template can help your team members quickly learn how to use the tool.
One of the essential factors that you should consider when it comes to implementing a new tool is the type of system that will work seamlessly with your team. Having standard operating procedures (SOPs) that will work for your company and implementing them across the organization can be very effective. However, it can be very challenging to get your team members used to the new system. Be sure to check in with your colleagues and provide any necessary support.